PPL and VPL take your privacy very seriously. This privacy policy ("Privacy Policy") applies to your access and use of this website ("Site") and in particular to information you may submit or make available in the course of accessing and using the Site. Please read this Privacy Policy in conjunction with the Terms and Conditions of this Site (together, the Privacy Policy and Terms and Conditions are referred to as the "User Terms").

By accessing and using this Site, you agree that any Personal Data that you submit or make available to PPL and/or VPL via this Site will be processed in accordance with this Privacy Policy. By "Personal Data" we mean any personal data including (without limitation) contact details such as your name, address, telephone number, email and any other data that may be used to individually identify you.

If you do not wish your Personal Data to be processed as set out below, please contact us to discuss your concerns before submitting or making available to PPL and/or VPL any of your Personal Data via this Site. Details of how to contact us about this are set out below.

Specific services offered on this Site (or accessible via this Site, such as myPPL) may have additional or alternative terms and conditions applicable to them, details of which will be provided on the relevant page(s) of this Site or when accessing the relevant services.

If you are a PPL (or VPL) member or licensee, or have any other form of contractual relationship with PPL (or VPL), please bear in mind that the terms and conditions of your membership, licence or other contract may also be relevant to matters such as your use of this Site, communications to/from PPL (or VPL) and how your information (including any Personal Data) may be used.

Contact

If you have any queries in relation to this Privacy Policy, or the use of Personal Data submitted or made available by you via this Site, you are welcome to contact us by emailing info@ppluk.com. When doing so, we ask that you please use the subject heading "PPL Website Privacy Policy" to help us deal with your query more effectively.

Use of your Personal Data

When Personal Data is submitted by you to PPL and/or VPL using this Site, you acknowledge and agree that PPL and/or VPL may collect, store and process such Personal Data for the following purposes:

  • Dealing with any queries submitted by you;
  • Dealing with licence applications and licensing issues;
  • Registering you (or your company/organisation), at your request:


as a record company or performer member of PPL; as a member of VPL; and/orwith any other collection societies or similar bodies/organisations who provide similar services to PPL and/or VPL

  • Providing you with information or other services in the ordinary course of such registrations or memberships (in accordance with any applicable registration/membership agreements).
  • Handling and processing of record company member claims;
  • Handling and processing of performer member claims;
  • Dealing with you regarding any other transactions conducted through the Site;
  • Analysing usage patterns of the Site in order to determine which areas users find most valuable to them and to evaluate ways to improve the Site; and
  • Using such Personal Data in the manner set out in the section below headed "With whom is your Personal Data shared".


With whom is your Personal Data shared

When Personal Data is submitted by you using this Site, you acknowledge and agree that PPL and/or VPL may share your Personal Data:

  • with each other, and with other collection societies and similar bodies or organisations, in connection with the potential uses of Personal Data set out in the section above headed "Use of your Personal Data";
  • with third party suppliers and contractors (such as website hosting companies and credit card / payment processors) for the purpose of providing you with the Site, the Content and any services available on or via the Site;
  • with relevant third parties when required by applicable law (such as when PPL and/or VPL are required to respond to subpoenas, court orders or legal process); and
  • with relevant third parties when PPL and/or VPL believes it reasonably necessary in order to investigate, prevent, or take action regarding illegal or improper activities, suspected fraud, potential threats to the rights, property or safety of PPL and/or VPL, users of the Site, or any actual or suspected violation of the User Terms


wherever such persons and entities are located in the world.


Transfers Overseas

As noted above, in the course of using or sharing your Personal Data as permitted under this Privacy Policy, PPL and/or VPL may transfer your Personal Data to locations outside of the European Economic Area (EEA). Please be aware that the laws of most countries outside the EEA are generally not regarded as providing the same level of protection for Personal Data as those of countries making up the EEA (i.e. such countries' laws are generally not regarded as providing "adequate" data protection as contemplated under Article 25 of the European Union's Data Protection Directive (95/46/EC)).

Cookies

PPL and/or VPL may collect information automatically about visitors accessing the Site using "cookies" or other data collection or tracking technology. (NB: A "cookie" is a text file sent to the browser on a user's personal computer to identify that user to our Site and allowing us to personalise their visit). You can choose to switch off or refuse these cookies at any time by changing the privacy settings on your web browser. If you choose to decline or refuse cookies, you may not be able to experience full interactivity with our Site.

To find out more about cookies, how they are set, how to manage them and how to delete them, you may wish to visit www.allaboutcookies.org. (Please note that this is a third party website for which PPL is not responsible; please refer to the Terms and Conditions.)

Use of non-Personal Data

Please note that PPL and/or VPL may collect information about you which is not Personal Data, such as the type of internet browsers you use or the internet website from which you linked to the Site. You cannot be identified from this information and it is used by PPL and/or VPL to assist in providing an effective service on this Site. This information (together with Personal Data which has been anonymised and aggregated with other information so that you are no longer identifiable from it) may be supplied by PPL and/or VPL to prospective partners, advertisers and other reputable third parties. This shared information will only be provided to such third parties on an aggregated and anonymous basis (i.e. with no personally identifying information).

Security

PPL and VPL have security measures in place to protect against loss, unauthorised access, misuse, alteration and improper disclosure of the Personal Data you provide via the Site. However, no computer system or information can ever be fully protected against every possible risk and it is not possible to guarantee the security or integrity of the Personal Data you disclose online. Notwithstanding PPL's and VPL's security measures, you should be aware that when you submit Personal Data to the Site over the Internet, the information may travel over many systems that are not under PPL's and/or VPL's control.

Registered Users

Certain sections of this Site are only open to registered users and give those registered users the ability to review and modify Personal Data previously provided. Where any user names; passwords; log-in details and other secure means of access are given to you in order to access your Personal Data or to use any secure section of our Site, you are responsible for security of your information and will keep such information secure at all times treating it as strictly confidential. You must notify PPL in the event that such information is revealed to or accessed by anyone else or where you become aware of a breach of confidentiality or any unauthorised use of this Site.

Personal Data provided to you

Where Personal Data relating to individuals, such as, but not limited to performer data, is made available to you on the Site, this is solely for the purpose of you being able to lawfully use the service provided by PPL and/or VPL. You must keep any such information disclosed to you confidential and not use it for any other purposes.

Your rights with respect to your Personal Data

In respect of any Personal Data about you held by PPL and/or VPL, you have the right (exercisable by making a written request to us):

  • To receive a copy of that Personal Data
  • To be given a description of that Personal Data
  • To be told of the reasons that Personal Data is being processed
  • To understand whether that Personal Data will be given to any other organisation
  • To correct any errors in that Personal Data
  • To be given details of the source of that Personal Data (where available)
  • To prevent PPL and/or VPL using your Personal Data for direct marketing purposes.


Binding agreement and amendments to the User Terms

By agreeing to be bound by the User Terms, you are entering into a legally binding contract between yourself and PPL. Notwithstanding that the relevant contract is with PPL, you acknowledge and agree that the User Terms grant VPL certain rights and remedies that are directly enforceable by VPL against you.

PPL may alter the User Terms at any time and from time to time without prior notice to you or your consent. Accordingly, you should ensure that you regularly review this Privacy Policy and the Terms and Conditions to keep yourself informed of such changes. By continuing to access and use the Site you confirm your agreement to the User Terms in their then current form.

Governing Law

This Privacy Policy shall be governed by and construed in accordance with English law and, in particular, the Data Protection Act 1998 and any other applicable privacy regulations (as amended, consolidated or re-enacted from time to time).

Copyright © PPL (or its licensors) 2011