Self-managing your PPL member data

PPL’s experts have answered the top five questions about how you can improve your data management, and maximise the money that PPL collects on your behalf.

There are currently over 13 million tracks registered in PPL’s repertoire database. Understanding who performed on each of these tracks is integral to how PPL collects and distributes royalties.

PPL’s ability to accurately pay performers for the recordings that they contribute to is in part reliant on the quality of performer line-up information supplied to us by recording rightsholders for their recordings at the point of registration.

Recording rightsholders agree, on joining PPL, to provide details of performers who have contributed to their sound recordings. This is to help ensure that performers, who have a legal right to receive equitable remuneration from the owner of the copyright in the sound recording, can be fairly paid for their work.

To supplement the data we currently receive upon track registration, PPL undertakes a great deal of work researching and linking performer line-ups to recordings. Part of this work is supported by the claims that performers make on these tracks via their myPPL accounts.

Read on for some top tips on maintaining your data in PPL’s repertoire database.

What is myPPL and why should I use it?

,ypplMyPPL is your personal digital dashboard for managing all of your repertoire and which provides a customised up-to-date view of your PPL account.

It is a valuable tool which can be used to help you maximise your PPL royalties. By maintaining your repertoire correctly and making claims against recordings, you can help PPL to pay you any royalties you may be entitled to.

How do I make a claim on a recording?

If you find a recording in our database on which you have performed, but it does not have you listed as a performer on the recording, you can submit a claim.

Once you have checked the details of the recording and confirmed that you are not listed as a performer, you can claim for your performance to be added to the performer line-up.

You must be prepared to produce evidence that you performed on that track. Examples of evidence accepted are detailed in our ‘How to submit a claim’ document.

Please note that once evidence is supplied, claims are processed ahead of the next adjustment period by PPL’s Member Services department. Successful claims are then paid out twice a year in the June and December adjustments. Our next claims deadline is 28 September 2018.

Why is it important for PPL to have complete performer line-ups?

If a performer is not listed on the performer line-up, PPL is not able to pay them for their work on that recording. If PPL is aware that a performer line-up is incomplete then it is possible to hold revenue for a period of 6 years to give the missing performer or performers a chance to register for their royalties. A revenue adjustment is then carried out to ensure correct distribution of monies should the missing pieces of the line-up be completed.

What will happen if a recording is registered to PPL without supplying performer line-up data?

It is mandatory to supply performer line-up data for UK commissioned recordings that were released from 1 January 2016. Any UK commissioned recordings released after 1 January 2016 that do not have at least one featured and one non-featured performer (or non-featured count of zero) listed in the PPL Repertoire database will become invalid for payment.

Payments due to recording rightsholders for tracks which are deemed invalid for payment on this basis will be held by PPL until the required information has been added.

The royalties generated by the track during the period that it does not have a performer line-up attributed to it are held for up to 6 years. This allows the missing performer or performers a chance to register and claim the performance.

How can I make the most of my repertoire?

There are two ways to approach this question: as the performer, and as the recording rightsholder.

As a performer you need to ensure you are linked to all your recordings, and make sure you are aware of the use of samples of your work in other tracks. You can learn more about samples in PPL’s Guidance note on Sampled Performances.

As a recording rightsholder, you should ensure you have added full details of the recordings that you own into our databases. The more complete your repertoire data is, the better positioned you are to receive royalties when those recordings receive airplay.

If PPL is given inaccurate data about recordings, such as an incorrect country of commissioning or an incomplete performer line-up, it may negatively affect payments made.

By providing accurate information about recordings you are helping to ensure you always earn the most you can from us, and that the performers on your recordings do so too.

Please remember that you will start to earn money from PPL only when your tracks have been played in public, broadcast on certain online platforms, on the Radio or on TV. They also need to be correctly listed in the PPL Repertoire Database.